Host a Small Event (12 or fewer guests) at Mulberry Gap

Planning an Event for a Small Group? (12 or Fewer Guests)

For smaller groups of 12 or fewer, the most cost-effective and flexible way to plan your visit is to choose options à la carte—including housing, meals, and optional semi-exclusive use of a practice space. This approach works well for retreats, skills clinics, small group coaching sessions, and similar gatherings.

Here are a few details to help you plan your event:

1. Group Discounts

We offer group discounts when all participants are booked under one reservation with a single payment method (e.g., the organizer collects payments via Venmo and books the group together).

• Groups of 5-9 → 15% off camping and cabin rates

• Groups of 10-12 → 20% off camping and cabin rates

🚨 If guests prefer to book and pay individually, that’s totally fine! However, in that case, standard rates apply.

2. “Takeover” Credit for Organizers

We appreciate the effort it takes to organize a group event, so we offer a $250 credit for every 12 guests you sign up (minimum total invoice of $1,000).

✅ Use this credit however you like:

• Cover your own lodging, meals, or shuttles

• Offer it as a scholarship to a participant

• Use it as a thank-you gift for the group's payment organizer (aka the “Venmo Fairy” 🧚)

• Put it toward bringing in a special facilitator or guest

3. Seasonal Pricing: High vs. Low Season

Looking to maximize your budget? Keep in mind that we offer two different pricing structures:

• High Season Rates – Standard pricing during peak times

• Low Season Rates – Discounted pricing during our quieter periods

These dates vary slightly each year, check out the dates below:

4. Midweek vs. Weekend Rates

We know weekends are the most convenient time for most events, but if you have flexibility, staying on a Monday, Tuesday, or Wednesday night can save you money! We offer reduced midweek rates, making it a great option for cost-conscious groups.

5. Estimated Pricing: High vs. Low Season & Midweek vs. Weekend

Cabin and campsite rates vary depending on the type of accommodation, but here’s a general pricing comparison to give you an idea of average costs across different seasons and days:

6. Per-Person Pricing for Simplicity

Planning your trip is easy—our rates are based on per-person pricing rather than per-cabin or per-campsite. This means each guest pays their share without worrying about dividing up accommodation costs, making budgeting straightforward.

7. Semi-Exclusive & Private Use Spaces

Because Mulberry Gap is a community-focused facility, we don’t have completely private dining or studio spaces. However, we do offer semi-exclusive and private reservation options to ensure your group has a dedicated space while being mindful of other guests.

8. Meal Options

Meals are available à la carte and must be reserved at least 72 hours in advance. Our kitchen accommodates most dietary needs, including vegetarian, vegan, gluten-free, and common allergens. For extensive dietary restrictions, please contact us to discuss options.

📍 Meals are served buffet/family style in The Barn unless reserved as a private dining experience (e.g., wedding or rehearsal dinner).

✔ Breakfast – 8:30 AM (Sat & Sun) – $16/adult, $10/child
✔ To-Go Lunch – Ready by 9:45 AM – $16/adult, $10/child (Dine-in lunch available for groups of 12+)
✔ Dinner – 6:00 PM (Fri & Sat) – $25/adult, $13/child

9. Custom Reservation Pamphlet

To make your planning seamless, we’ll create a customized reservation pamphlet with all the details your group needs—pricing, lodging options, meals, and more.

✔ Saves you time doing calculations
✔ Makes budgeting and guest coordination easy
✔ Provides a clear, simple menu of options

Once you’ve chosen your dates and package elements, we’ll design a personalized PDF for you to share with your participants.

10. Facility & Forest Service Fees for Profit-Generating Events

We welcome all types of groups at Mulberry Gap—whether you're here just for fun or hosting an event as a coach, facilitator, or instructor looking to generate profit. If your event falls into the profit-generating category, there are a couple of key considerations:

Mulberry Gap Facility Usage Fees

For groups charging participants a fee to attend, we have the following facility usage rates:

📌 Groups of 12 or More:
✔ High Season – $250/day (Minimum $500 for weekend events)
✔ Low Season – $150/day (Minimum $300 for weekend events)

📌 Groups Under 12 Participants:
✔ $15 per participant, per day

National Forest Service Permits & Fees

If your event includes activities on National Forest Service land—such as coaching, trail rides, group runs, or forest bathing—a permit and fee are required.

✅ No permit is needed if your group is not paying you to attend your event.
✅ If your event does have paid participants, you’ll need to check with the local Forest Service office for the required permit and fees:
📍 Chattahoochee-Oconee National Forests

These fees apply only if your event is profit-generating. If not, no additional facility or Forest Service fees are required. 😊

Let’s Plan Your Event!

Now that you have an overview of pricing and options, we’d love to help you bring your small-group event to life! Have questions or need assistance with planning?

📩 Email us: reservations@mulberrygap.com
📞 Call us: 706.698.2865

We’re here to make your Mulberry Gap experience smooth, fun, and unforgettable! 🚵‍♂️🏕️